5 Time Management Tips for Busy Professionals

Sep 23, 2016
You know the type: The busy professional who is late for every appointment, then gets a phone call and drops everything to dash off and handle an emergency. That's not an attractive picture, is it? Nor is it the mark of success for a real estate professional.

Learning how to make the most of your time is the path to achievement, but maintaining an upbeat attitude and learning to compensate for inevitable disappointment is equally vital, according to successful real estate professionals. "Don't let a bump in the road become an obstacle," writes James Kimmons, discussing the major time-wasters that can derail our plans.

Here are 5 tips to help you streamline your busy days:

Track Your Time, Make Lists, Keep Notes 
In other words, do whatever works for you to maintain your schedule in one place, whether you use your smart phone or a paper calendar. Over the course of a few weeks or months, you will have a graphic record of the ways in which you spend your time. Knowledge is power, as they say.

Plan Each Day 
The varied schedule may be what brought you to a real estate career, but you have to have some idea of what each day holds in store. Plan for delays and drive time, nervous sellers and buyers with lots of questions. Schedule ample time to take a lunch break; if necessary, you can grab something on the run without disrupting the entire day! Build in some breathing space for prospecting and cold calling. It will pay dividends, both in terms of business gain and stress reduction. Work on the hard tasks first. The rest will fall into place.

Real Estate Coach Tom Ferry notes that 87 percent of real estate agents fail within the first five years; but he writes that a daily action checklist leads to success.

Take Some Personal Time
Do something that interests you -- believe what is said about "all work and no play." Join a community group, civic organization or service club, or take a couple hours off each week to go to the gym or mentor a high school student. Not only will it add substance and perspective to your life, but you never know where or when your next client will walk into your life. Also, never forget that family and friendships are all important! Write these personal commitments in ink on your calendar, and consider them unbreakable.

Learn the Difference Between Yes, No and Maybe

The unexpected happens. Accept it. If a fellow realtor asks you to take a showing, deliver a file or check a listing, try to be accommodating, but not at the expense of your own schedule. Trying to squeeze just one more showing into an already busy day is a recipe for disaster. Set limits and stick to them. Learning how to be realistic is a badge of adulthood, and learning when to say no is the mark of a professional.

Look to the Long Term

Not every day will be busy, especially in the early days of your career. Rather than playing golf or games on your computer, use quiet times wisely. Enroll in online continuing education. Network with colleagues; preview new listings and visit open houses to gain an appreciation for comparable values and time of market. Visit with municipal building inspectors and zoning officials, tax appraisers and lenders to gain an understanding of their concerns. Study real estate trends so that you can respond with authority to client questions.
The Real Estate Institute of Canada provides an abundance of tools, helping you become a better real estate professional. On our website you can explore course offerings, membership benefits as well our many resources
REIC National

Written by REIC National

The Real Estate Institute of Canada (REIC) is a not-for-profit membership organization dedicated to advancing education and professionalism in the real estate industry. Our courses and designation programs shape the future of real estate by enhancing the skills of talented professionals and business leaders. Committed to the highest professional and ethical standards, REIC has been educating and certifying specialists since 1955.